BST Spartathlon Team CIC

Privacy Policy

Last updated: 14th April 2026

1. Who we are
   BST Spartathlon Team CIC is a Community Interest Company registered in England and
   Wales (Company Number 14846597). We coordinate and support British runners
   participating in the annual Spartathlon ultramarathon in Greece.
   For any questions about this privacy policy or how we handle your personal data, please
   contact us at: britishspartathlonteam@gmail.com
2. What personal data we collect
   We may collect and process the following personal data:
   Team members and applicants: Name, contact details (email, phone, address), date of
   birth, emergency contact details, race history and qualifying times, kit sizes, dietary
   requirements, and any medical information you choose to share for safety purposes.
   Crew and volunteers: Name, contact details, and any information needed to coordinate
   support during the event.
   Website visitors and mailing list subscribers: Email address and name (if provided).
   Facebook group members: We do not separately collect data from Facebook group
   members; your participation is governed by Facebook’s privacy policy.
   Historical race results: Names, finish times, and years of participation, which form part of
   the public sporting record.
3. Why we collect your data and our legal basis
   We process your personal data for the following purposes:
   Team coordination and administration – to organise the British Spartathlon Team,
   distribute kit, coordinate travel and logistics, and communicate important information. Legal
   basis: Legitimate interest.
   Safety and welfare – to hold emergency contact and relevant medical information during
   the event. Legal basis: Legitimate interest (vital interests during the event).
   Mailing list communications – to send updates, news, and information about Spartathlon
   and the British team. Legal basis: Consent (you can unsubscribe at any time).
   Historical records – to maintain records of British participation in Spartathlon as part of the
   sporting historical record. Legal basis: Legitimate interest.
   Financial administration – to process sponsorship, kit payments, and maintain accounting
   records as required by law. Legal basis: Legal obligation / Legitimate interest.
4. Who we share your data with
   We may share your personal data with:

• The International Spartathlon Association (race organisers in Greece) – as required for
  race entry and administration
• Kit suppliers – names and sizes only, for kit production and delivery
• Other team members and crew – contact details shared within the team for coordination
  purposes
• Our accountants – financial records only, as required for statutory accounts